City of Binghamton, New York

Bids & RFPs

Bids & RFPs

In addition to procuring goods & services from County & NYS purchase contracts, competitive bids are required for the purchase of materials or equipment in excess of $10,000. The threshold for public works or building contracts (labor & material) is $30,000. Bids are advertised in the Press-Sun Bulletin in the legal ads.

Bids are typically advertised EIGHT (8) business days prior to the bid opening. The bid advertisement contains information as to the nature of the bid, due date & time, and where to obtain bid documents.

Request for Qualifications (RFQ)

Qualifications will be received by the Board of Contract and Supply, City of Binghamton, City Hall, 2nd Floor, 38 Hawley St, Binghamton, New York, 13901 until 10:30 a.m. on Wednesday, March 8, 2017, for the following work:

Local Waterfront Revitalization Program

The RFQ may be obtained at the Office of the City Purchasing Agent, City Hall, 38 Hawley St, 2nd Floor, Binghamton, New York, 13901 phone number 607-772-7025 or by downloading it from the City’s website under the Bid/RFP section.



Closing Date:
March 8, 2017


Binghamton-Johnson City Joint Sewage Treatment Plant




The bid opening date and time are also listed in the Instructions to Bidders; make sure they match.


Sealed Bids for construction of the Joint Sewage Treatment Plant Solids Handling Improvements for the City of Binghamton and Village of Johnson City will be received by the Board of Contract and Supply, City of Binghamton, City Hall, 38 Hawley Street, Binghamton, NY 13901 until 10:30 a.m. local time on March 8, 2017 and at that place will be publicly opened and read aloud at the 11:00 a.m. Board of Contract and Supply meeting.


Only include this paragraph in states requiring multiple contracts or if multiple Contracts will be let to cover Work included in Contract Documents.  Match the exact language used in the Supplementary Conditions and Section 01010, Summary of Work to identify the multiple contracts.


Separate sealed Bids will be received for the following:

Contract No. 10 - General  

Contract No. 11 - Electrical

Contract No. 12 - HVAC

Contract No. 13 - Plumbing


If the Work described in the Contract Documents is part of a larger Project, use the optional language to identify the Project by Title matching the exact title used for the Project in the Agreement.  For single Contract Projects, match the description of Work provided in the Agreement verbatim, for multiple Contract Projects, summarize the descriptions of Work provided in the Agreement excluding the language used to delineate the work of various Contractors.

Where the corporate name is used in the text below, the name of the firm should be the same as that under which the firm produces engineering documents in that state - For most states this will be GHD, Inc.


The work is part of the Solids Handling Improvements Project and consists of constructing, complete with all equipment and accessories:

A.            New mechanical thickening with polymer feed systems.

B.            New Sludge Processing Building.

C.            New centrifuges.

D.            New digester covers.

E.            Modifications to digested sludge pumping systems.

F.            New digester gas conditioning building and system.

G.            New sludge loading facilities

H.            New microturbines.

I.              New scum concentrating and screening systems.

J.             New raw sludge, thickened sludge, and digested sludge holding tanks.

K.            New lime silo and feed system.

L.             Gravity thickener pump stations Nos. 1 and 2 modifications.

M.           Head House Lab renovations and additions.

N.            Gravity thickened sludge and raw sludge pumping systems.

O.            Odor control system modifications

P.            Site process piping.

Q.            Site/civil modifications.

R.            New HVAC systems.

S.            New electrical, instrumentation, and control systems and modifications to existing systems.

T.             New plumbing systems and existing plumbing system modifications. 


in accordance with the Bidding Documents heretofore prepared by GHD Consulting Services Inc.


The Contract Documents may be examined at the following locations:

GHD Consulting Services Inc.            Binghamton-Johnson City Joint Sewage Treatment Plant

One Remington Park Drive                4480 Vestal Road

Cazenovia, NY 13035                        Vestal, NY 13850


Syracuse Builders Exchange          Office of the City Engineer

6563 Ridings Road                        City Hall

Syracuse, NY 13206                      38 Hawley Street

                                                    Binghamton, NY 13901


Associated Building Contractors of the Triple Cities, Inc.

15 Belden Street

Binghamton, NY 13903


Purchasing of Bidding Documents is also covered in the Instructions to Bidders; make sure this language matches. It is GHD's preference not to sell documents unless required by client.


Hard copies of Bidding Documents must be obtained from Dataflow, 19 South Washington Street, Binghamton, NY 13903,, (607) 772-2001, which will act as the Issuing Office, upon submission of a check or money order for a non-refundable amount of $250, made payable to Dataflow. Documents will be made available beginning on January 20, 2017.

Prospective bidders must register as a planholder and obtain a hard copy of the Bidding Documents from Dataflow in order to submit a bid. The Bidding Documents are available on Dataflow’s website for viewing purposes only. Direct all questions regarding distribution of Bidding Documents to Dataflow.

In addition, the conformed documents for current construction Contract Nos. 5 through 8, and the Floodwall Contract shall be available on Dataflow’s website for viewing. Work under Contract Nos. 5 through 8, and the Floodwall Contract will be occurring simultaneously on site with the work under Contract Nos. 10 through 13.

All other questions shall be submitted in writing to Chelsea Fanara at The subject heading for all e-mails shall be:

         Subject: Joint Sewage Treatment Plant, Solids Handling Improvements

No response will be given to questions received less than 12 days before the Bid opening date.

Bidders shall review and acknowledge all Addenda on the Bid Form.


Add summary of special funding agency requirements here, such a Disadvantaged Business Enterprise outreach requirements.  Special funding requirements must also be listed in the Instructions to Bidders; the text should be the same in both places.


If certified checks or money orders will be allowed in lieu of a Bid Bond, revise the language here to match that provided in the Instructions to Bidders.  If Bid Bonds will be required, revise the language in the Instructions to Bidders to not allow certified checks or money orders.  Five percent is a value that is commonly used.


A Bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent of Bidder’s maximum Bid price and in the form of a certified check, bank money order, or a Bid Bond (on the form included in the Bidding Documents) issued by a surety meeting the requirements of paragraphs 5.01 and 5.02 of the General Conditions.


Make sure the time selected matches those indicated in the Instructions to Bidders.


If, upon acceptance of a Bid, a Bidder fails to enter into a contract with the City of Binghamton, the Bid security shall be forfeited to and become the property of the City.


Make sure the time selected corresponds to that selected in the Instructions to Bidders.


No Bidder may withdraw its Bid within 120 days after the date of the Bid opening. The successful Bidder must furnish a 100% Performance Bond and a 100% Payment Bond with a surety company satisfactory to the City of Binghamton and conforming to the prerequisite requirements of Article 5 of the General Conditions on the forms included in the Bidding Documents.

The City of Binghamton reserves the right to waive any informalities or irregularities in the Bids received, or to reject any or all Bids.

Bidders are required to certify, under penalty of perjury, that Bids have been prepared without collusion with other Bidders, subcontractors, suppliers, etc. This certification is included with the Bid Form and each Bidder must sign in the space provided.


Enter appropriate regulatory agency requirements, if any, for your Project.

The Pre-Bid Conference is also covered in the Instructions to Bidders; make sure language matches.


A mandatory pre-bid conference will be held at 10:00 a.m. on the 3rd day of February 2017 in the University Room at the Vestal Quality Inn & Suites, 4105 Vestal Parkway East, Vestal NY 13850. Representatives of Owner and Engineer will be present to discuss the Project. Bidders are required to attend and participate in the conference. A site visit and walk-through of the site will follow the pre-bid conference, and Contractors will be allowed to perform a site inspection. Hard hat, high visibility vest, gloves, and steel-toed boots are required for site visits.

Bidders may perform site inspections by appointment only by calling the Owner’s Construction Administrator, Jerry Nystrom, Jacobs Engineering, at (972) 670-5114 or by e-mail at Appointments can generally be made from 9:30 a.m. through 2:30 p.m., Monday through Friday. Bidders must sign-in at the Construction Administrator’s office located at 4500 Old Vestal Road, Second Floor West, for their scheduled appointment.


Closing Date:
March 8, 2017